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Quadient Accounts Payable by Beanworks

Name: Quadient Accounts Payable by Beanworks
Price: Pricing model is customized; contact sales for a quote. USD
Author: Quadient Accounts Payable by Beanworks

Backed By Quadient Accounts Payable by Beanworks

An AP automation solution for streamlined invoice processing and payment management.

Finance & Operations

Overview

Quadient Accounts Payable by Beanworks is an AP automation software that streamlines the entire accounts payable workflow—from purchase orders to payments—reducing manual tasks and improving process control.

Use Cases

Reduce manual data entry

Streamline invoice routing

Automate invoice matching

Automate payment execution

Manage payment schedules

Reduce late payment fees

Optimize the entire AP process

Reduce errors and discrepancies

Increase process control

Eliminate manual tasks

Free up AP staff time

Increase operational efficiency

Gain real-time insights into AP spend

Track invoice status

Improve reporting

Reduce operational costs

Minimize manual labor

Optimize payment terms

Product Info

Deployment Method

API-basedSaaS

Model Type

Closed Source

Support

Pricing

Base Plan (Custom Quote)

Custom / Quote-Based (Must contact Sales)

Unlimited Users

Add-On Modules

Custom / Per-Module Fee

Purchase Orders (Matching, Approvals, Requisitions)

Premium/Enterprise (Custom Quote)

Custom / Quote-Based

Multi-Entity Support

Alternates Research On The Product

Top Features

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AI-powered Invoice Data Capture (99% accuracy)

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Automated Purchase Order (PO) Management (2-way and 3-way matching)

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Customizable Approval Workflows (for POs, Invoices, and Expenses)

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Integrated Vendor Payments (ACH, EFT, Check, Virtual Credit Card, Wire)

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Expense Reporting and Management (via Mobile App)

Strengths

Extremely easy and intuitive to use, even for non-accounting staff.
Excellent and customizable bill approval workflow.
Highly accurate, AI-powered invoice data capture.
Unlimited users on all plans, making it cost-effective for growing teams.

Weaknesses

Standard risk associated with any cloud-based financial system connected to the ERP (mitigated by SOC 2 compliance and role-based access controls).
Occasional integration sync errors require intervention.
Potential for slow response times for non-priority support issues.
Cost overruns if negotiated volume tiers are exceeded.
High implementation or setup fees not included in the subscription.

Reviews From The Web

Real user experiences from across different platforms

The biggest pro is how easy and intuitive the software is to use. It simplifies our payables process, especially the approval side. Being able to see the whole workflow of an invoice and the audit trail is incredibly helpful. The customer service is responsive.

Verified Mid-Market User

2025-05-16

Recommendations

Companies with complex, multi-entity structures requiring robust AP controls

quiring robust AP controls.

Businesses on NetSuite, Sage, or Microsoft Dynamics seeking deep, seamless integration

s seeking deep, seamless integration.

Very small businesses (SMBs) with low invoice volumes, where cost may not be justified

mes, where cost may not be justified.

Users requiring transparent, self-service pricing tiers

tiers.

Final Verdict

Reduces the cost of invoice processing by up to 86%, eliminates manual data entry errors, increases visibility and control across the entire AP workflow, and enables remote AP management with a complete digital audit trail.

Best For

•Companies with complex, multi-entity structures requiring robust AP controls.
•Businesses on NetSuite, Sage, or Microsoft Dynamics seeking deep, seamless integration.
•Organizations that prioritize data capture accuracy and a clear audit trail.

Watch Out For

•The lack of transparency in pricing can be a non-starter for some procurement processes.
•If the required ERP integration is not listed as native, a custom solution may be costly or unavailable.
•Standard risk associated with any cloud-based financial system connected to the ERP (mitigated by SOC 2 compliance and role-based access controls).
•Occasional integration sync errors require intervention.

Some users report occasional sync errors with certain accounting software (e.g., Sage). Advanced features like multi-level approvals or PO matching can require additional setup/training. No transparent pricing (must contact sales for a custom quote). User feedback indicates the Supplier Portal feature is not as robust as competitors.

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